Terms and conditions
These Terms and Conditions apply to bookings made with Packshot Bureau Limited, company number 16491603, trading as WC1 Studio (“WC1 Studio”, “we”, “us” or “our”), for the hire and use of WC1 Studio, 3 Long Yard, London, WC1N 3LS.
The person or organisation making the booking is referred to in these Terms as the “Hirer”.
Your booking confirmation, together with these Terms and any additional terms agreed by us in writing, forms the agreement between you and WC1 Studio for your booking.
1. BOOKINGS
1.1 A booking is confirmed when it has been accepted and recorded as confirmed through our booking system or otherwise confirmed by WC1 Studio in writing.
1.2. An enquiry, quotation, provisional booking or pencilled date does not constitute a confirmed booking.
1.3. All dates and times remain subject to availability until confirmed by WC1 Studio in writing.
1.4. Any booking details agreed between you and WC1 Studio, including by email, invoice or through our booking system, will form part of your agreement with us alongside these Terms and Conditions.
1.5. The Hirer may not transfer, assign, sublet or otherwise allow another person or organisation to take over or use the booking without our prior written consent.
2. HIRE OF THE STUDIO
2.1. WC1 Studio grants the Hirer a temporary, personal licence to enter and use the areas of the Studio included in the booking solely for the agreed purpose and during the confirmed hire period.
2.2. A booking does not create a tenancy, lease or any other interest in land and does not give the Hirer any right to exclusive possession of the Studio.
2.3. WC1 Studio retains possession, control and management of the premises at all times. Our employees, contractors and representatives may enter any part of the Studio where reasonably necessary.
2.4. The Hirer has no continuing right of access to or occupation of the Studio before or after the confirmed hire period.
3. PAYMENT
3.1. The hire fee and any applicable VAT must be paid in accordance with the booking confirmation and any invoice issued by WC1 Studio.
3.2. Unless otherwise agreed in writing, the hire fee must be paid in full before the booking begins.
3.3. All prices are exclusive of VAT unless expressly stated otherwise.
3.4. Additional charges incurred during or in connection with a booking, including overtime, additional equipment, additional services, excessive cleaning, repairs or replacement of damaged or missing property, may be invoiced separately.
3.5. If any amount due has not been paid by its due date, we may refuse access to the Studio until payment has been received.
4. ACCESS AND HIRE PERIOD
4.1. The “Hire Period” means the confirmed start and end time stated in the booking confirmation.
4.2. The Hire Period includes all loading-in, setup, preparation, shooting, filming, fitting, casting, rehearsals, events, breakdown, cleaning and loading-out associated with the booking.
4.3. The Studio must be vacated and the Hirer’s equipment and property removed by the confirmed end time unless otherwise agreed in writing.
4.4. Use of the Studio beyond the Hire Period is subject to availability and may be charged at the applicable overtime rate.
4.5. Remaining in the Studio after the confirmed end time does not extend the booking or give the Hirer any continuing right to occupy the premises.
4.6. Access outside the agreed booking times requires our prior approval and may be subject to an additional charge.
4.7. Where WC1 Studio offers an arrival or departure grace period, that grace period is provided for reasonable access and departure only and does not extend the booked production or use time unless expressly agreed otherwise.
5. PERMITTED USE
5.1. The Studio may be used only for the activity agreed as part of the booking.
5.2. Typical permitted uses include photography, filming, castings, fittings, meetings, showrooms, press previews, content production and other activities approved by WC1 Studio.
5.3. The Studio must not be used for any unlawful, dangerous or materially different purpose without our prior written agreement.
5.4. The Hirer is responsible for the conduct and supervision of its employees, contractors, models, performers, clients, guests and all other people attending as part of the booking.
5.5. The Hirer must comply with all reasonable instructions given by WC1 Studio relating to the premises, safety, security, noise or use of the building.
5.6. Attendance must not exceed any maximum capacity stated by WC1 Studio or agreed as part of the booking. Unless otherwise agreed in writing, bookings must not exceed 25 attendees.
6. STUDIO, EQUIPMENT AND FURNITURE
6.1. The Hirer must take reasonable care of the Studio and all furniture, fixtures, fittings and equipment.
6.2. Furniture and movable equipment may be repositioned where reasonably necessary but must be returned to its original location at the end of the booking unless otherwise agreed.
6.3. Equipment included with a booking is subject to availability and to the specific inclusions stated in the booking confirmation, Studio Guide or applicable kit list.
6.4. The Hirer is responsible for checking that any equipment required for its production is suitable before use.
6.5. Nothing may be permanently attached to walls, floors, ceilings, doors, windows or other surfaces.
6.6. Paint, screws, nails, strong adhesives, glitter, confetti, smoke, flames, pyrotechnics, hazardous substances or anything likely to mark or damage the Studio may not be used without our prior written approval.
6.7. The Hirer is responsible for the reasonable cost of repairing or replacing damage caused by the Hirer or anyone attending as part of its booking, excluding fair wear and tear.
7. CLEANING
7.1. The Studio must be left in substantially the same condition in which it was provided.
7.2. The Hirer must remove its equipment, sets, props, packaging, rubbish and other property at the end of the booking unless otherwise agreed.
7.3. Where additional or specialist cleaning is reasonably required as a result of the booking, WC1 Studio may charge the Hirer the reasonable cost of that cleaning.
8. HEALTH AND SAFETY
8.1. The Hirer is responsible for conducting its activities safely and for ensuring that its employees, contractors, guests and other attendees comply with applicable health and safety requirements.
8.2. Fire exits, escape routes, extinguishers, alarms and other safety equipment must not be blocked, disabled, covered or interfered with.
8.3. Any accident, injury, damage, hazard or other safety incident occurring during the booking must be reported to WC1 Studio as soon as reasonably possible.
8.4. Children and vulnerable persons must be appropriately supervised at all times.
8.5. Specialist equipment, substantial set construction, stunts, special effects or any unusual activity presenting an increased risk must be disclosed to WC1 Studio in advance.
8.6. We may require a suitable risk assessment or other safety documentation where reasonably appropriate.
9. INSURANCE
9.1. The Hirer is responsible for maintaining insurance appropriate to its activities at the Studio, including public liability insurance where reasonably appropriate.
9.2. Professional or commercial productions may be required to provide evidence of suitable insurance before access is granted.
9.3. The Hirer is responsible for insuring its own equipment, stock, props and other property brought onto the premises.
10. HIRER’S PROPERTY
10.1. Equipment and other property brought into the Studio remains at the Hirer’s risk.
10.2. WC1 Studio is not responsible for loss, theft or damage to property belonging to the Hirer or its attendees except to the extent directly caused by our negligence or where liability cannot lawfully be excluded or limited.
10.3. Property left at the Studio following a booking may be removed or stored at the Hirer’s expense.
10.4. Where reasonably practicable, we will attempt to contact the Hirer before disposing of valuable property left behind.
11. EVENTS, ALCOHOL AND LICENSABLE ACTIVITIES
11.1. The Hirer must tell us in advance if a booking involves an event, public attendance, alcohol, amplified entertainment, music, dancing, late-night refreshment or any other activity that may require additional permission or licensing.
11.2. Alcohol must not be sold at the Studio without our prior written approval and any licence or authorisation required by law.
11.3. The Hirer must not conduct any activity requiring a licence, permit or other regulatory approval unless the necessary approval has been obtained and WC1 Studio has approved the activity.
11.4. We may impose reasonable conditions relating to noise, attendance, security, access and finishing times.
12. NOISE AND NEIGHBOURS
12.1. The Studio must be used in a manner that does not cause unreasonable disturbance, nuisance or inconvenience to neighbouring occupiers.
12.2. Music and amplified sound must be kept at reasonable levels.
12.3. Any instruction from WC1 Studio relating to noise must be followed promptly.
13. CANCELLATION AND RESCHEDULING
13.1. A confirmed booking may be cancelled or rescheduled without charge by giving WC1 Studio at least 14 days’ written notice before the booking begins.
13.2. Where a booking is cancelled in accordance with clause 13.1, any hire fee already paid will be refunded.
13.3. Where a booking is rescheduled in accordance with clause 13.1, any hire fee already paid may be transferred to the replacement date, subject to availability.
13.4. Where less than 14 days’ notice is given, the full hire fee remains payable and any amount already paid is non-refundable.
13.5. Where less than 14 days’ notice is given, WC1 Studio may nevertheless agree to reschedule the booking at its discretion and subject to availability.
13.6. Cancellation or rescheduling requests must be made in writing and take effect when received by WC1 Studio.
14. REFUSAL OF ACCESS AND TERMINATION
14.1. WC1 Studio may refuse access to, suspend or terminate a booking where reasonably necessary if:
A. any amount due for the booking has not been paid when required;
B. the Studio is being used unlawfully or for a materially different purpose from the activity agreed;
C. the Hirer seriously or repeatedly breaches these Terms;
D. the Hirer or any attendee creates a material health or safety risk;
E. the Hirer or any attendee causes or threatens significant damage to the premises;
F. attendance materially exceeds the agreed capacity; or
G. allowing the booking to continue would place WC1 Studio in breach of any law, regulation, licence, insurance requirement or obligation relating to the building.
14.2. Where a booking is suspended or terminated because of the Hirer’s breach, the hire fee remains payable in full and will not be refunded.
14.3. Termination does not affect any fees, charges or other amounts already due to WC1 Studio.
15. DAMAGE AND ADDITIONAL COSTS
15.1. The Hirer is responsible for damage caused by the Hirer and its employees, contractors, clients, models, performers, guests and other attendees.
15.2. WC1 Studio may charge the reasonable cost of repair, replacement, specialist cleaning or other remedial work resulting from such damage.
15.3. Where a damage deposit has been taken, we may deduct properly incurred charges from that deposit and return any remaining balance.
15.4. The Hirer’s liability for damage is not limited to the amount of any damage deposit.
16. LIABILITY
16.1. Nothing in these Terms excludes or limits liability that cannot lawfully be excluded or limited, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation.
16.2. Subject to clause 16.1, WC1 Studio will not be liable for indirect or consequential loss, loss of profit, loss of revenue, loss of business, loss of anticipated savings or loss arising from production delay.
16.3. Subject to clause 16.1, WC1 Studio’s total liability arising out of or in connection with a booking, whether in contract, tort including negligence, breach of statutory duty or otherwise, will not exceed the hire fee payable for that booking, except where a different limitation is required by law.
16.4. The Hirer remains responsible for its production, personnel, equipment, property and activities conducted at the Studio.
16.5. If the Hirer is a consumer, nothing in these Terms affects any statutory rights that cannot lawfully be excluded or limited.
17. PHOTOGRAPHY, FILMING AND INTELLECTUAL PROPERTY
17.1. Unless separately agreed in writing, WC1 Studio makes no claim to copyright or other intellectual property rights in photographs, films, video, recordings or other material created by the Hirer at the Studio.
17.2. The Hirer is responsible for obtaining any permissions, model releases, licences, intellectual property permissions or other consents required for its activities or for its use of material produced at the Studio.
17.3. WC1 Studio may use photographs, video, behind-the-scenes material or other content relating to a booking for its website, portfolio, social media, marketing or promotional purposes.
17.4. WC1 Studio may identify the Hirer as a client in client lists, credentials, proposals, case studies or other marketing materials.
17.5. Any such use must not imply endorsement by the Hirer of WC1 Studio or of any third-party product or service.
17.6. The Hirer must not state or imply that WC1 Studio endorses any product, organisation, campaign, publication or other activity without our prior written permission.
18. FORCE MAJEURE
18.1. Neither party will be liable for failure or delay in performing its obligations where that failure or delay results from circumstances beyond that party’s reasonable control.
18.2. Such circumstances may include serious building failure, fire, flood, significant power or utility failure, government restrictions or comparable events outside the affected party’s reasonable control.
18.3. Where circumstances beyond our reasonable control make the Studio unavailable for a confirmed booking, we will, where reasonably possible, offer an alternative date.
18.4. If we cannot offer a reasonable alternative date within 14 days before or after the original booking date, or the parties cannot agree an alternative date, we will refund the hire fee paid for the affected booking.
18.5. Subject to section 16, the alternative date or refund described above will be the Hirer’s remedy for the Studio being unavailable in these circumstances.
19. WEBSITE INFORMATION
19.1. We take reasonable care to ensure that descriptions, photographs, floor plans, equipment lists, capacities, dimensions, prices and other information shown on our website are accurate.
19.2. Images and floor plans are provided for general guidance and may not represent the exact layout of the Studio at the time of a booking.
19.3. Furniture, equipment and other Studio contents may be changed, replaced or repositioned from time to time.
19.4. Where any information in a confirmed booking differs from general information shown on our website, the confirmed booking details will take precedence.
20. GENERAL AND GOVERNING LAW
20.1. The booking confirmation, these Terms and any additional written terms agreed between the parties together form the agreement for the booking.
20.2. Any variation to the agreement must be agreed in writing.
20.3. If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in full force and effect.
20.4. No person other than WC1 Studio and the Hirer has any right to enforce any term of the agreement under the Contracts (Rights of Third Parties) Act 1999.
20.5. A failure or delay by WC1 Studio in exercising any right under these Terms does not constitute a waiver of that right.
20.6. These Terms and every booking made with WC1 Studio are governed by the laws of England and Wales.
20.7. The courts of England and Wales will have jurisdiction in relation to any dispute arising out of or in connection with these Terms or a booking, subject to any mandatory rights available to consumers.
21. ACCEPTANCE
21.1. These Terms form part of every confirmed booking with WC1 Studio.
21.2. By confirming a booking, paying any part of the hire fee or entering the Studio for a booking, the Hirer confirms that they have read and accepted these Terms.